5 Tips and Tricks for Using Word for Business

Helpful functions can save you time and money

Most individuals don’t use every function built-in with their software applications. We tend to identify those we discover practical and stop.

Here are 5 features within Microsoft Word, the word-processing software application in Microsoft Office that I utilize in my organization to conserve money and time.

  1. Produce and design your business’s letterhead, choosing from a selection of complimentary clip art from Microsoft.

    One thing every service requires is main letterhead. You don’t need to purchase it. If you know the design you desire, you can develop it in Microsoft Word and wait as a design template to use time and again.

    Producing a letterhead does not have to be made complex; it can be as easy as the business telephone, name and address number. Word provides a wide array of fonts, and you can differ type sizes.

    You may want to include art to your letterhead. You can scan in your logo design and utilize it in your letterhead. Or there is another choice.

    Microsoft maintains a substantial collection of complimentary clip art. If you desire to include a flower, Microsoft has more than 1,000 designs. The clip art collection is available to signed up users of Word. You’ll discover it at Microsoft Office’s Design Gallery Live.

    Microsoft also uses totally free templates for letters, labels and types. (Most run in Word, although some require other software application programs.

    In some cases you need to make an advertising pitch to all of your customers. Or you want to reveal a modification in your personnel.

    Basically, Word utilizes a list of names and addresses from a table. The table can be created in Word, in Microsoft Access or even in Microsoft Outlook. All become part of Microsoft Office.

    You’ll probably need a database and Access is the better method to go for that. The learning curve here is much steeper than putting everything in Excel (also part of Microsoft Office).

    Start this procedure with your letter. The same letter goes to everybody; you can’t do a great deal of customisation. When you write the letter, leave area for the person’s address and the salutation.

    When establishing Excel, you certainly need the person’s name and address. You’ll likewise require a salutation field. If Rocky Jones is among the people receiving the letter, you may want the salutation to be Dear Rocky. The salutation might be Dear Dr. Jones if your relationship with Dr. Rocky Jones is more formal. So the names in the Salutation column would be “Rocky” or “Dr. Jones.”

    Next, open your letter. Click Tools > > Letters and Mailings > > Mail Merge. Follow the wizard’s instructions on the best side of the screen. To choose recipients of your letters browse to your list of contacts in Excel, Outlook or another database.

    In addition to letters, you can address envelopes and labels with Mail Merge. It can make life a lot easier.

  2. Include a watermark to a document so everyone understands that it is a draft. 카지노사이트 리뷰

    If you are circulating a proposal to your personnel, you do not want it mistaken for the finished product. A good way to avoid that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is clearly noticeable on the file, however does not damage the legibility of the writing. You can even establish it in a range of colours.

    You can likewise utilize an image for a watermark. You can use an illustration or image of a flower that would appear on everything you print.

    To use the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you expect to use a watermark regularly, develop a template (see No. 1 above).

    Remember that there is a fine line in between cool and annoying. If people must have a hard time to read the file because of the watermark, they may offer up.

    When a sales strategy or another file is returned to you, it is in some cases challenging to see modifications made by others. Word has a simple method to reveal them to you.

    Here are the guidelines for Word 2002/2003: First, open the more recent Word document. Browse to the initial Word document.

    For Word 97/2000: Click Tools. Go to Track Changes. Click Compare Document. When so it is highlighted, find the original Word file and click it. Click Open.

    Often, the advancement of a file is so arduous that we forget what we’re trying to do. Looking back at previous variations can help.

    That’s easy to do in Word.

    Follow the very same path when you desire to look at an old variation. All of the variations will be noted in the box. The most current will be on top. Highlight the variation you desire and click Open.

    You can shut off this “versioning” function by clearing the check mark from “Automatically conserve a version on close.” Or, you can erase specific variations. Just highlight the ones you want to click and dump Delete.

  3. Utilize a shortcut for a number of your tasks.

    For some

    Basically, Word utilizes a list of names and addresses from a table. Here are the instructions for Word 2002/2003: First, open the more recent Word document. Search to the initial Word file. For Word 97/2000: Click Tools. Find the original Word document and click it once so it is highlighted.